The name of the association shell be "Enfield Cypriots Association" (hereinafter called the Association).
2.1 The Association is established for the following charitable purposes: -
2.2. To benefit the Cypriot community in the London Borough of Enfield by the advancement of education, culture, the protection of health, the relief of poverty, sickness and distress amongst the said community and by the provision of recreational facilities in the interests of social welfare for such members of the said community who are in need of such facilities by reason of their social and economic circumstances and with the object of improving their conditions of life.
2.3 In furtherance of the objects declared in clause 2.2. the Association shall have the following powers: -
1. To establish or to secure the establishment of a community centre (hereinafter called the centre) and to maintain and manage or to co-operate with any local or statutory authority in the maintenance or management of such a centre for activities promoted by the Association and in furtherance of the above objectives.
2. To provide advice and information.
3. To do all such other acts as shall further the objects of the Association.
3.1 Membership shall be open to all persons of Cypriot origin and to all members of their families who are over the age of 18, regardless of ethnic origin or religious faith.
3.2 In any event membership is limited to those persons who live or work in the London Borough or Enfield and agree with the objects of the Association. Save that persons with a special interest and knowledge in the affairs of Enfield who are willing to serve on a particular sub-committee or the executive can become members with full rights.
All members shall pay such subscription, as the executive committee shall determine.
5. The Executive Committee
5.1 The Association shall be managed and directed by an Executive Committee, herein called "The Executive Committee".
5.2 The terms of reference of the Executive Committee shall be: -
(i) To implement the objects of the Association as defined in Clause 2 of the constitution and the policy and activities of the Association.
(ii) To observe and carry out decisions made at the Annual General Meeting of members and of any other special general meetings.
(iii) To decide on applications for membership of the Association.
(iv) To determine the subscription for membership of the Association
(v) To terminate the person's membership of the Association in accordance with Clause 12 of this Constitution.
(vii) To carry out all the other activities and management functions required for the running of the Association
5.3 The membership of the Executive committee shall consist of: -
(i) From nine (9) to seventeen (17) members elected from the membership at each Annual General Meeting.
(ii) Up to three members co-opted by the Executive Committee.
5.4 The Executive committee shall have the power to co-opt additional members to replace any elected member who leaves the Association or resigns from the Executive committee to serve until the following Annual General Meeting.
The Executive committee shall elect the following officers from amongst its members: -
(iv)Such other officers as the Executive may from time to time decide are necessary
7. The conduct of the Executive committee
7.1 Subject to the provision hereinafter appearing and the provisions of this constitution, the Executive Committee shall decide its own rules for the conduct of its business.
7.2 The quorum of the Executive Committee shall be one of the number of members of the Executive Committee plus one.
7.3 The Executive Committee shall meet at least once a month.
7.4 The Executive Committee may invite other members of the association to attend meetings of the Executive.
7.5 Each member of the Executive shall be entitled to one vote and in the event of a tie the Chairperson shall have a second casting vote.
7.6 The Executive Committee may appoint such sub-committees as it thinks appropriate and delegate to such business as it wishes provided that any decisions made by such sub-committees shall not binding on the Association unless they have approved by the Executive Committee of the Association.
8. The Annual General Meeting
8.1 The Executive Committee shall call an Annual General Meeting not less than nine (9) months nor more than fifteen (15) months after the previous Annual General Meetings, or the adoption of this constitution.
8.2 The business of the Annual General Meeting shall be as follows: -
(i) To elect the members of the Executive Committee. (ii) To receive and consider a report from the retiring Executive Committee. (iii) To consider and receive a report on the finances of the Association. (iv) To appoint two auditors to audit the accounts of the Association. (v) To consider any proposals to amend the constitution.
9. Special General Meetings
9.1 A special General Meeting may be called by the Executive Committee.
9.2 A special General Meeting shall be called by the Executive Committee with six weeks of receiving a request in writing signed by 15 members of the Association
9.3 The business of a Special General Meeting Shall be limited to that specified in the notice at the meeting.
10. Conduct of General Meetings
10.1 General Meetings shall be chaired by the Chairperson of the Executive Committee, or in his or her absence by such other person as the Executive Committee shall decide.
10.2 At least ten week days notice shall be given to all members of the Association, such notice to be posted to the last known address of the members and to be advertised in two successive issues of the Cypriot Press (London).
10.3 The quorum of the General Meeting shall be one third of the members of the Association, save that if the quorum is not present the meeting shall be postponed for not less than four weeks and not more than six weeks and at the subsequent meeting the members present shall constitute a quorum. Notice of the postponed meeting shall be given in the same way as notice of a General Meeting.
10.4 Each member of the Association shall be entitled to one vote and in the event of a tie the Chairperson shall have a second casting vote.
10.5 Save as aforesaid the conduct of the meeting shall be in accordance with such rules as the Executive Committee may from time to time determine, or in the absence of a rule as the Chairperson at the meeting may determine.
11.1 All monies raised by the/or on behalf of the Association shall be applied to further the objects of the Association and for no other purpose.
11.2 The treasurer shall keep proper accounts of the finances of the Association and shall open a bank account in the name of the Association.
11.3 The accounts shall be audited at least once a year by auditors appointed by the Annual General Meeting.
12. Property management
The title of all and any real property which may be acquired by or for the purposes of the Association shall be invested in Trustees who shall be appointed by the Executive Committee and who shall enter into a deed of trust setting forth the purposes and condition under which they hold the said property in trust for the Association.
The number of Trustees shall not be less than 2 and more than 4.
13. Termination of Membership
A person shall cease to be a member on: - (i) Resignation (ii) Death (iii) Expulsion in accordance with the provisions of this Clause
14. Provisions for expulsion
A member may be expelled from the Association for good and sufficient reason by the Executive Committee, subject to the following provisions:-
(i) The proposed expulsion shall be by a resolution passed by the Executive Committee by a majority of two thirds of the members present by the meeting which it is considered.
(ii) Notice of the proposed resolution shall be given to all members of the Executive Committee at least 21 days before the meeting of the Executive Committee at which it is considered.
(iii) The member who it is proposed to be expelled shall be given notice of the proposed resolution and the reasons for the proposed expulsion in writing at least 21 days before the date of the Executive Committee meeting, at which the resolution will be considered.
(iv) The member concerned shall be entitled to attend the Executive Committee meeting and to speak and call witnesses in his or her defense, to speak concerning matters raised by the resolution before the resolution is put to the vote.
15. Alterations of the Constitution
Any alterations to this constitution shall require the approval of a two thirds majority of those persons voting at the General Meeting at which it is discussed. Any resolution for the alteration Constitution must be received by the secretary at least 28 days before the meeting on which the resolution is to be brought forward. No alteration shall be made to clause 2.2, clause 14 or clause 15, without the permission in writing of the charity commission and no alteration shall be made to the constitution which would cause the Association to cease to be charitable.
The members may be two-thirds majority at a General Meeting resolve that on the grounds of the expense or otherwise it is necessary or advisable to dissolve the Association. If such a decision is made the Executive Committee shall have power to dispose of the assets, which it holds, and any surplus assets after the satisfaction of any proper debts and liabilities of the Association shall be applied to such charitable purposes similar to those of the Association as the Executive Committee in their sole discretion decade.
First approved at the First Annual General Meeting of the Enfield Cypriots Association held on 7th March 1982.
Amendment at the Annual General Meeting held in July 1998.
Amendment at the Annual General Meeting held on 13th November 2005.